Accetera offers the services of auditing payroll calculations and payroll related business processes. We will review all the calculations and documents, identify weaknesses, and help you eliminate risks of tax claims by regulatory authorities and labor disputes. We will also analyze your payroll business process to see if it can be made faster and more efficient and suggest the best model for you.
Why Audit Your Payroll?
A payroll audit will help you to:
- reduce the risk of fines from regulatory authorities;
- reduce the risk of labor disputes;
- cut costs by eliminating redundant functions and automating the process;
- ensure confidence that your payroll process is fully compliant with all legal requirements.
What is included in the payroll audit scope?
- “As-Is” Process Description.
Interview HR and payroll teams to document the business processes currently in place. Review internal policies and regulations for relevance, legal compliance, and adherence in employee settlements. - Analyze Processes and Calculations for Legal Compliance.
Check the payroll processes and calculations for alignment with labor legislation and by-laws, as well as for conflict with internal policies. - Efficiency check.
Check whether the existing processes can be optimized and automated, thereby reducing the time required for calculations and paperwork, as well as the company’s costs. - Development of the optimal business process model.
We will propose our vision of the payroll process model-to-be (as it should be), as well as template document forms. - Automation.
If needed, implement payroll calculation and HR document management automation to accelerate data processing and to reduce client’s labor costs.
The fees for payroll calculation review and payroll business process audit depend on the volume of the documents to be reviewed, the availability of the existing process documentation, and a number of other factors.
Advantages of Accetera’s Payroll Audit:
- Cost Reduction. We will help you reduce the cost of the payroll function and improve its efficiency through automation and elimination of unnecessary or duplicate activities.
- Regulatory Confidence. We will give you peace of mind that you are meeting in-country rules and regulations.
- Technological expertise. We work with popular domestic and international software, like SAP, Microsoft Dynamics, and others. We will support you with integrations and data migration.
Frequently Asked Questions
No. We act solely in the client’s interest. We will help you rectify the errors by redesigning processes and preparing missing documents.
Our typical checks include the company Compensation Policy or its equivalent that sets forth the rules for calculation and payment of remuneration to employees; the Staffing Schedule; employee job descriptions,; employment contracts, timesheets, sickness certificates, vacation schedules; payroll registers and payment statements; balance sheet with appendices; accounting registers. This list is not exhaustive and may be extended for some companies.
Yes. We will hold mandatory interviews with HR and payroll staff directly involved in the development of internal policies.
Depending on how far back the audited period extends and the audit’s objectives, it may take between 1 and 3 months. A comprehensive review also covering HR and accounting may take up to six months.
You need an audit to:
- Detect errors in employee settlements early, avoiding internal conflicts, labor disputes and litigation, as well as regulatory scrutiny.
- Detect errors in the calculation of payroll-related taxes and social contributions early, to avoid tax disputes with fiscal authorities, assessment of tax arrears and fines.
- Identify areas to improve employee satisfaction with the payroll process and for tax optimization.
- Detect errors in employee settlements early, avoiding internal conflicts, labor disputes and litigation, as well as regulatory scrutiny.
- Detect errors in the calculation of payroll-related taxes and social contributions early, to avoid tax disputes with fiscal authorities, assessment of tax arrears and fines.
- Identify areas to improve employee satisfaction with the payroll process and for tax optimization.
