In today’s competitive environment businesses need to maintain presence in various locations around the world. HR administration plays a critical role in driving organizational success while keeping a balance between standardized corporate HR policies and compliance with local laws and practice.
Yet some of local corporate units may not be big enough to warrant hiring HR professionals locally. This is where a trusted outsourcing partner has a role to play.
What’s included in the Core HR Administration Services
Streamline the processes of hiring and onboarding new employees by taking care of the technicalities, such as reviewing, compiling and filing all documents as required by internal policies, registering new hires with local statutory bodies and making required statutory submissions.
Enable employee integration through clear communication of job expectations, orientation (set up onboarding plans and orientation sessions on company regulations, culture and work tools) and access to necessary resources and training.
We will take over the management of your employee contracts and HR documents, freeing up your resources from routine tasks.
The services include creating employment contracts, NDAs, and role-specific addendums as well as employee lifecycle-related HR documents — all based on your standard templates. This also includes job change management: employee transfers, promotions/demotions, employee assessment and merit increase documents.
We will organize and store the data and documents in compliance with your internal standards and policies.
We will help you effectively plan and deliver employee benefits and find the optimal balance between the local statutory requirements and corporate policies for compliance and employee satisfaction.
We will register new hires, de-register leavers for statutory and corporate benefits and will process updates due to changes in marital status, dependents, or other qualifying events.
We will compile the required documents and submit them, whenever necessary, to proper local authorities.
We will take the hassle and pain out of your absence and leave management, helping you follow the correct in-country practices while doing the best for your employees.
Our services include managing supporting documents for various types of leave (eg. illness, maternity, vacation) and registering the leave with statutory authorities where required. We will validate eligibility for respective coverage plans and coordinate with managers.
We will provide the inputs for your payroll process including the data of statutory compensation/refunds due to the entitled employees.
We will manage the documentation and administration required for graceful and efficient parting with your employees.
We will set up exit interviews, de-register employees from local statutory bodies and benefit providers, check that all the mandatory exit process steps have been completed (company assets have been retrieved, system access revoked, etc.) before issuing the mandatory documents to the departing employee, if required by the local regulations.
We will make sure that all the HR documents and data related to the departing employee that must be retained as per company policies or in-country laws are available and stored in proper locations.
We will compile and submit mandatory HR reports and statistics required by local authorities, helping you stay compliant with local regulations.
We will also help you with HR data and documents in the event of an in-house or statutory audit.
With our HR Administration Services we offer a holistic, tech-enabled solution that reduces administrative burden while mitigating compliance risks.
